Blog

415 IT Blog

415 IT has been serving the San Rafael area since 2005, providing IT Support such as technical helpdesk support, computer support, and consulting to small and medium-sized businesses

4 Steps for Revolutionizing Your Conference Room

4 Steps for Revolutionizing Your Conference Room

We’ve seen the conference rooms of a lot of businesses, from the modified break-room with stale coffee to immaculate lecture rooms with plush, comfy seats, and everything in between.

A good conference room can do a lot to impress potential clients and customers, encourage collaboration within your team, and leave a great impression on potential employees too. While we’re not going to pretend to be interior decorators, there are definitely some important steps that we can assist with to make sure your conference room is up to the task.

Clear Out the Clutter

First things first, your conference room needs to be neat and tidy. I’ve seen workplaces with conference rooms that often serve other functions depending on the day, and that’s fine. If your office has gym equipment or occasionally converts the conference room into a daycare for employed parents, that is definitely a nice gesture. However, you’ll want to be able to quickly transform the room into a comfortable meeting space without a lot of stuff in the way.

Avoid letting your conference room become the catchall for storage, because this is something that can escalate very quickly. It’s not a room for your staff to borrow office chairs from—you should be providing the comfiest office chairs for the butts that sit at the desks all day anyway. Your conference room should be ready to use for meetings and presentations at a moment’s notice.

Thoroughly Test the Wi-Fi

Anybody working in your conference room is likely going to be on the Wi-Fi. Make sure you have very strong service and direct or very-near direct access to the access point. That might mean installing a wireless access point in your conference room, or adjusting the position of the access point that is nearest to your conference room. 

Either way, imagine the types of real-world scenarios that you will put your wireless network through; your staff is all working on the network, and you have 6 or 8 or more people sitting in the conference room, connecting to the Wi-Fi.

You’ll want to make sure you have a reliable wireless network, and that you segment out the network for guests. 

You can do some creative things to help guests get signed into the Wi-Fi; I’ve seen people simply put up a sign with a QR code, or use NFC chips that you can scan with most smartphones. You’ll likely also want to post the guest password for those who can’t scan QR codes or NFC chips.

Wireless Peripherals to Pass Around

If you have a screen (or multiple screens) to display presentations on, make sure you have some easy-to-use wireless peripherals to control and manage on-screen content. A wireless keyboard and mouse assigned to the conference room will go a long way to make things easier for participants to work together and collaborate. 

Usually, that means having an endpoint (usually a mini PC) connected to the screen, so users can sign in and pull up presentations. If this is a standard endpoint on your network, you will also want to make sure that it is secured and monitored like the rest of your endpoints.

Clear Audio and Video for Remote Meetings

There may be times when you want to host a meeting with participants who can’t physically make it to your conference room. Thanks to the pandemic, these are typically called Zoom Rooms, and they are a great way to have multiple participants on your end meet with clients and teams remotely.

There are plenty of devices on the market that accomplish this task, from conference room phones that sit in the middle of the table, to small tablets that can be moved around. Either way, you’ll want a clear audio solution that everyone will be able to hear and participate in.

Need Help Modernizing Your Conference Room?

Your conference room should be dressed to impress. We can help provide the technology that makes it a place of collaboration for your staff, partners, and clients. To get a quote, give us a call at (415) 295-4898.

These Communications Tools are Driving Modern Busi...
What is ChatGPT and Who Should Use It for Work?
 

Comments

No comments made yet. Be the first to submit a comment
Guest
Already Registered? Login Here
Guest
Wednesday, 06 November 2024

Captcha Image

Customer Login

News & Updates

We are proud to announce that 415 IT and our CEO, Daniel Stevens, were recently featured by CIO Applications. We discussed how and why we serve our clients, as well as some sneak peeks for our future. Read our interview by visiting:  https:...

Contact us

Learn more about what 415 IT can do for your business.

415 IT
1299 4th Street Suite 305
San Rafael, California 94901

Copyright 415 IT. All Rights Reserved.