Get Started Today!  (415) 295-4898

croom new

415 IT Blog

Conferencing Solutions for the Modern Business

Conferencing Solutions for the Modern Business

Modern businesses have a lot more room for flexibility than in the past, particularly in regard to meetings. With the inception of conferencing solutions, organizations have access to more dynamic tools to make the most of their meetings. Determining the best one for you, though, is not easy. We’ll help you make that choice in the simplest terms possible.

Your Conferencing Considerations
Ask yourself the following questions to determine which conferencing option is the best for your business.

  • How many participants does a solution support?: Any conferencing solution should be able to accommodate the maximum number of users at any given time. Furthermore, scalability is important, as that maximum could easily change in the future.
  • How easy is it to use?: If the solution is overly complicated, it will get in the way of effective communication, especially if key users miss information. The mobile version should be equally as accessible.
  • How compatible is it with your current solutions?: If the solution you want to implement doesn’t play well with your current infrastructure, there is little reason to invest in it, unless you’re considering a complete overhaul. Making it work and having it work immediately are two very different things.
  • What kind of meetings will you be having?: Depending on the types of meetings you’ll hold, your solution will vary. Whether it’s company-wide forums, in-person lectures, or webinars, you will need a solution that can handle your specific needs.
  • What else does it need to do?: If you can reuse your communications solution for multiple purposes, it will be more valuable. For example, recording and screen sharing webinars will help you reuse the resource as often as you want in the future.

How to Hold a Better Conference Call
Having the tools is one thing, but effectively using them is another entirely. Here are some pointers:

  • Stick to the plan: Meetings are more effective when you go into them with a clear plan of action. With an agenda, you’ll be able to more effectively manage attendees and presenters.
  • Resist discussing everything: Meetings should have a laser focus. Not everything needs to be discussed in the same meeting. Furthermore, asking questions that don’t need to be asked in the first place creates discussion that doesn’t need to happen, and it leads to a waste of time for all those involved. If a can of worms is opened, schedule another meeting for only those who need to discuss it.
  • Don’t pack the meeting: That being said, not everyone needs to be in attendance; only those who are directly involved with the discussion should be there, as room constraints might become an issue. Plus, this will help to keep the conversation on task.

For all your conferencing solution needs, 415 IT can help. To learn more, reach out to us at (415) 295-4898.

415 IT Featured By CIO Applications
3 Transportation Technology Innovations that Will ...
 

Comments

No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Guest
Sunday, May 31 2020

Captcha Image

By accepting you will be accessing a service provided by a third-party external to https://web.415it.com/

Mobile? Grab this Article!

Qr Code

Tag Cloud

Security Tip of the Week Productivity Technology Best Practices Business Computing Data Backup Data IT Support Privacy Network Security Hosted Solutions Cloud IT Services Data Recovery Efficiency Software Internet Email Managed IT Services Outsourced IT Malware Business Innovation Small Business Tech Term Upgrade Cloud Computing Hackers Cybersecurity Business Management User Tips Windows 10 Collaboration Microsoft Computer Mobile Devices Google Hardware Phishing Business Continuity Communication VoIp Ransomware Managed Service Workplace Tips Paperless Office Android Backup Managed Service Provider Smartphones Communications Encryption Server Office 365 Quick Tips Mobile Device Remote Monitoring Disaster Recovery Data Management Managed IT Network BDR Saving Money Browser Internet of Things Artificial Intelligence Passwords Windows 7 Business Technology Holiday Vulnerability Healthcare Wi-Fi Government Document Management Compliance Remote Work Social Media Facebook Miscellaneous Applications Laptops Smartphone Managed IT services Help Desk Save Money Avoiding Downtime Bandwidth Virtualization Antivirus Users Processor Automation Health Microsoft Office Information Blockchain Data Security Project Management Employer-Employee Relationship Tip of the week Two-factor Authentication Redundancy Scam Vendor Management Website Customer Relationship Management Company Culture Access Control BYOD IoT Virtual Private Network Windows RMM Infrastructure Software as a Service Proactive Router Meetings Storage Mobility Data Loss OneDrive Chrome Machine Learning Maintenance Analytics IT Management VPN Recycling Consulting Downtime Assessment Employee-Employer Relationship Networking Covid-19 Flexibility Network Management Search Mobile Security Managed Services Provider Unified Communications Consultation Password Remote Workers Files Apps Co-Managed IT Regulations Gmail Time Management Management The Internet of Things Risk Management File Sharing File Management Cooperation Hard Drive Word Unified Threat Management Net Neutrality Payment Cards Patch Management Monitoring Bring Your Own Device Tablet HIPAA Utility Computing Dark Web Augmented Reality Financial Internet Exlporer Remote Monitoring and Management Professional Services Training Alert Operating System Managed Services Smart Technology Server Management Office Computing Social Network Electronic Health Records Gadgets Employees Websites Virtual Assistant Bitcoin Emergency Multi-Factor Security Digitize Development Manufacturing Vendor Outlook Instant Messaging Disaster Resistance Firewall GDPR Printer Computers Motherboard Chromebook Batteries Bookmarks ROI Comparison Licensing IT Technicians Cost Management Windows Server 2008 Data Warehousing Transportation Active Directory Cyberattacks Social Mobile Office Technology Tips Connectivity Wireless Internet Fleet Tracking Big Data Zero-Day Threat Unified Threat Management Migration eWaste SaaS Wasting Time Current Events Mobile Device Management Shadow IT Legislation Cookies Cables Smart Devices Shortcut Customer Service Proactive IT Distributed Denial of Service Wireless Holidays Vulnerabilities CIO applications Favorites Specifications Operations Touchscreen Managing Stress Hacking Windows Server Read Only Lenovo Security Cameras Outsource IT Digital Payment Hotspot Employer/Employee Relationships Asset Tracking Apple Backup and Disaster Recovery Managed IT Service Chatbots Database Point of Sale Samsung Tech Terms Outsourcing Nanotechnology Wires Hard Disk Drives MSP Sensors Finance IT Consulting Notes SharePoint IT Mobile Computing Conferencing Black Friday Mirgation Heating/Cooling User Error Optimization Money Spam Enterprise Content Management Trending User Management Superfish Printing Laptop Mouse Language Wearable Technology Star Wars Proactive Maintenance Solid State Drive Mail Merge Human Error Break Fix Identity Theft Enterprise Resource Planning Statistics Voice over Internet Protocol Projects E-Commerce Theft Video Conferencing App Solid State Drives Authentication Data Breach PowerPoint Display Electronic Medical Records Downloads Business Telephone Permissions Geography Value of Managed Services Cyber Monday Staff Cache Servers OneNote Cyber security Address Permission WiFi Virtual Machines Microsoft Excel Social Networking Teamwork Information Technology Remote Worker Remote Working Computing Infrastructure Cybercrime Identity Bluetooth Return on Investment Features Biometric Screen Reader Recovery Options Telephone Authorization IT Assessment Google Calendar Fraud Modem High-Speed Internet Politics Techology Remote Computing Database Management How To Test Credit Cards G Suite Shared resources Going Green Private Cloud Budget Alerts Tech Support Virtual Reality Mobile Settings Personal Information Procurement Gamification Travel Smart Tech 5G WPA3 Mobile VoIP Technology Laws Regulation Twitter Education CEO Students Printers Daniel Stevens Marketing

Latest Blog

While all a business’ technology solutions are important, some are bound to take priority over the others, especially when certain ones become an industry-wide focus. A recent survey evaluated the top concerns of small-to-medium-sized businesses for the coming year. The resu...

Latest News

We are proud to announce that 415 IT and our CEO, Daniel Stevens, were recently featured by CIO Applications. We discussed how and why we serve our clients, as well as some sneak peeks for our future. Read our interview by visiting:  https:...