Do you have an old Google account that you created years ago, only to replace it later with one that is more on-brand and less filled with spam messages? You’re not alone, but as you might expect, these accounts can create more problems than they are worth if you let them sit around unused for too long. Perhaps that is why Google is planning to shut down any old Google accounts that have remained dormant for the past two years.

The change is scheduled to start sometime in December of 2023 (although it’s possible that Google is already taking some action on older accounts), and it could impact users of Gmail, Google Drive, YouTube, Google Calendar, Google Docs, Google Meet, and Google Photos. YouTube accounts with videos shared are exceptions to the rule, as are accounts with open subscriptions. Furthermore, this change will impact only users of personal Google profiles, not those tied to workplaces or educational institutions.

If you want to save your old Google account from being deleted, then you need to do one simple thing: log into it. This activity will show Google that your account is being used and, therefore, should not be deleted. Just about any activity you perform in your Google account will constitute using it, too, such as performing a Google search while signed in, opening an email, watching a YouTube video, etc.

The reasoning behind this change makes sense, too, as Google hopes that this mass deletion of unused accounts will help make security easier. Considering that these accounts are old, their credentials have not been updated in years. This means that they could very well be susceptible to security concerns and breaches. These accounts are also less likely to have two-factor or multi-factor authentication implemented for them.

So, we recommend that you consider your Google accounts and whether or not they have anything important stored in them… before it’s too late to do anything about it.

As for password security on your current accounts, we recommend that you work with complex, unique passwords or passphrases that are easy to remember and difficult to guess. Furthermore, a password manager can be used if you’re concerned about remembering the many passwords that are expected of you. There are plenty of options out there to choose from.

Additionally, multi-factor authentication—utilization of something you own (a smartphone); something you know (a password or passphrase); and something you are (biometrics)—can be remarkably helpful for account security.

For more assistance with business account security, be sure to contact us at (415) 295-4898.