Get Started Today!  (415) 295-4898

croom new

415 IT Blog

Your Business Processes Are Everything

Your Business Processes Are Everything

The word “procedure” can easily be perceived in a negative light nowadays. It just sounds so… rote… compared to the exciting and dynamic buzzwords that so many “thought-leading, influencing, social media innovators” today toss around. Now, we don’t mean to disparage these personalities - we just want to emphasize that these innovations rely on a foundation to support them, and these foundations are based on business procedures and processes.

Let’s look at why even the most innovative businesses depend on their procedures to operate - and how a procedure can be properly created as well.

Why Processes and Procedures Matter to Businesses

If you were to list the most important qualities that a business should have, would your list include consistency? It really should. After all, if Client A, B, and C each paid for the same service, doesn’t it stand to reason that all three of them receive the same quality of service? Consistency can go a long way to support your client retention, your productivity, and any of a variety of other internal and external business considerations. Therefore, it only makes sense that establishing processes will work to your business’ benefit. 

There are a variety of ways that they can do so, for that matter. For instance, they can…

  • Help improve your business’ efficiency
  • Optimize internal and external communications
  • Minimize confusion in your operations
  • Secure accountability in your workflows
  • As mentioned above, better ensure consistency in outcomes

… so it only makes sense to invest the time it will take to standardize how your business completes certain tasks. Consider, for a moment, the modern fast food franchise.

Slight cost and menu changes aside, going to a fast food restaurant on one side of the country should be effectively identical to going to one on the other side. This is largely because there are essential processes that take place in the kitchens.

The moment a server starts to put together an order with a customer at the front counter, a screen in the back shows the order being constructed. This allows the team in the back to start putting it together, keeping the communications between the front and back teams effectively seamless. Each person back there has their own task - whether it is to cook the meat, start building the sandwiches, or finish them and send them to the front.

As a result, it isn’t unheard of for a finished sandwich to reach the customer less than a minute after they have placed their order - in fact, that’s the goal - and that is exactly how they expect it to be.

Now, while your business almost certainly has very different goals and services than a chain burger joint, there is no reason that you can’t experience similar benefits to your operations by implementing standardized procedures as well.

What Makes a Good Process

Now, this may feel like we’re getting a little into the weeds here, but not all processes are necessarily created equally. To make sure that your process is worth the time spent to formalize it, it should feature four qualities:

  • It can be repeated - There isn’t much use in a process that only applies to a specific scenario or can’t hypothetically be repeated indefinitely. A good process can apply to a variety of circumstances, and be used more than once

  • It contributes value - Any process you design should have a purpose to each step… there should never be any “busy work” involved in one of the included tasks.

  • It has a clear beginning and an end - Every process you develop should have a defined starting point, where something signifies that the procedure should commence, as well as a conclusion, where no further action needs to be taken. Each step between these points also needs to be easy to differentiate from the others.

  • The process can evolve - Of course, you aren’t going to (or at least, shouldn’t) continue using the same tools and solutions indefinitely, which will at some point impact these processes. Your processes should be able to accept these impacts without your clients seeing any ill effects.

Use Automation to Power Your Processes

If there is any issue that every business is subject to, it’s human error. Regardless of how perfect and refined your procedures are, there is always the risk that the end user will miss a step - like when the fast food worker forgets to put the pickle on your sandwich.

In your business, however, the consequences are probably a little greater than a missing crunch.

That’s why many businesses have embraced the use of automation to enhance their business processes. Not only does automation bring about the benefits we discussed above - the improved efficiency and accountability - it also helps you avoid human error at key points in your processes. Additionally, it frees up your employees to accomplish other things, perhaps related to that same process.

There are many different solutions designed to help with different tasks, and they can all play a role in your automated processes. 415 IT is here to help you determine what is best for your business’ efficiency.

To learn more about how we can help you automate some of your processes, or about the other benefits that we can provide for your organization, give us a call at (415) 295-4898.

Tip of the Week: An Intro to Windows 10’s Built-In...
Potential Issues Your Server Could Experience


No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Tuesday, March 31 2020

Captcha Image

Mobile? Grab this Article!

Qr Code

Tag Cloud

Security Tip of the Week Technology Productivity Business Computing Best Practices Data Backup Data IT Support Network Security Privacy Hosted Solutions Cloud Data Recovery Software IT Services Malware Outsourced IT Email Business Internet Innovation Managed IT Services Efficiency Tech Term Upgrade Cloud Computing User Tips Computer Windows 10 Microsoft Hackers Business Management Phishing Small Business Google Mobile Devices Collaboration Cybersecurity Hardware Business Continuity Ransomware Managed Service Workplace Tips Smartphones VoIp Backup Android Paperless Office Communication Server Managed Service Provider Office 365 Communications Managed IT Encryption Quick Tips Remote Monitoring Data Management BDR Holiday Network Wi-Fi Healthcare Internet of Things Artificial Intelligence Windows 7 Passwords Business Technology Vulnerability Disaster Recovery Document Management Government Saving Money Miscellaneous Facebook Laptops Browser Save Money Help Desk Mobile Device Smartphone Applications Managed IT services Compliance Vendor Management Scam Redundancy Virtualization Avoiding Downtime Processor Antivirus Information Bandwidth Social Media Microsoft Office Automation Blockchain Project Management Tip of the week Employer-Employee Relationship Maintenance IT Management VPN IoT Chrome Customer Relationship Management Users Analytics RMM Router Storage Access Control Windows Meetings Data Security BYOD Machine Learning Website OneDrive Infrastructure Mobility Data Loss Software as a Service Two-factor Authentication Tablet Gadgets Regulations Dark Web Co-Managed IT Augmented Reality Managed Services Provider Internet Exlporer Smart Technology Remote Workers Apps Assessment Management Password Networking File Sharing Hard Drive Computing Search Network Management Consultation Files File Management Bring Your Own Device Virtual Private Network HIPAA Utility Computing Mobile Security Proactive Monitoring Time Management Unified Communications Payment Cards Word Financial Remote Monitoring and Management Social Network Gmail Operating System Unified Threat Management Patch Management The Internet of Things Cooperation Risk Management Office Recycling Employees Managed Services Electronic Health Records Professional Services Training Company Culture Consulting Downtime Net Neutrality Employee-Employer Relationship Server Management Alert Fleet Tracking Zero-Day Threat Manufacturing Vendor Vulnerabilities Microsoft Excel Holidays Cyberattacks Social Virtual Assistant Bitcoin Computing Infrastructure Batteries Managing Stress Mobile Device Management GDPR Technology Laws Customer Service Wireless Wireless Internet Big Data Websites Outlook Disaster Resistance Nanotechnology Wires Google Calendar Fraud Outsourcing Favorites Transportation Active Directory Emergency Chatbots Multi-Factor Security Alerts Asset Tracking Backup and Disaster Recovery Smart Devices Mobile Computing IT Read Only Security Cameras Wasting Time Current Events Mirgation Printer CIO applications Remote Work Spam Enterprise Content Management Optimization Virtual Reality Point of Sale Tech Terms Wearable Technology Unified Threat Management Star Wars Travel MSP Finance Enterprise Resource Planning Firewall Employer/Employee Relationships Apple SaaS Shortcut Proactive IT App Video Conferencing Conferencing Windows Server Identity Theft Comparison Licensing Human Error Hard Disk Drives Sensors Geography Business Telephone Printing Database Cache Lenovo Social Networking Data Warehousing Virtual Machines Flexibility E-Commerce Theft Notes Touchscreen Hacking Technology Tips Authentication Samsung Identity Distributed Denial of Service Electronic Medical Records Proactive Maintenance Solid State Drive IT Consulting Screen Reader Legislation Biometric User Management Specifications OneNote Permission Solid State Drives Heating/Cooling Modem High-Speed Internet IT Assessment Remote Worker Voice over Internet Protocol Projects Remote Computing SharePoint Value of Managed Services Superfish G Suite Credit Cards Operations Features PowerPoint Display Trending Mail Merge Tech Support User Error Digital Payment Hotspot Authorization Mobile Managed IT Service Cybercrime Cyber security Statistics Data Breach Smart Tech Politics Teamwork Information Technology Black Friday How To Test Options Telephone Servers Development Digitize Private Cloud Return on Investment Downloads Motherboard Chromebook Money Computers Procurement Address IT Technicians WiFi Cost Management Mouse Language WPA3 Break Fix Windows Server 2008 Database Management Bluetooth Connectivity Instant Messaging Shared resources Going Green Recovery Cyber Monday Staff 5G Mobile VoIP Techology Cookies Cables Permissions Shadow IT Bookmarks ROI Settings Personal Information Migration eWaste Marketing Twitter Education Printers CEO Students Daniel Stevens Gamification Regulation

Latest Blog

With most businesses dipping into their disaster recovery strategies, and millions of workers either out of work or working remotely, it is honestly a great time to remind you that March 31st is World Backup Day. This is a day where we help promote the idea of taking backups...

Latest News

We are proud to announce that 415 IT and our CEO, Daniel Stevens, were recently featured by CIO Applications. We discussed how and why we serve our clients, as well as some sneak peeks for our future. Read our interview by visiting:  https:...